Fox Valley Library Council Board Meeting

August 25, 2000

 

 

Present:  Craig Lahm, Ken Hall, Greta Thompson, Cheryl Gage, Rick Krumwiede, Karen Probst, Terri Richards, Janice Munkholm, Meg Shriver

 

 

I.                     The meeting was called to order at 9:35 am.

 

II.                   Karen moved to accept the minutes of the April 14, 2000 Board meeting.  The motion was seconded by Cheryl Gage and was carried by the Aye votes.

 

III.                 Treasurer's Report   

 

Pete was unable to attend the meeting, but sent an abbreviated report via Craig.  The finances of FVLC are in good shape.

 

IV.                 General Issues

 

A.      Meeting dates for General Meetings

B.       Moving Board Meetings

C.       General Meetings 

D.      Website Development

E.       Committees

 

 

A.      General Meeting Dates

A tentative schedule of  dates for the General meetings were e-mailed to Board Members.  Dates selected are September 29,  November 17, March 9 and May 11.  Board members saw no conflicts with the selected dates.

 

B.       Move Board Meetings

A more equitable location for the Executive Board meetings was suggested in order to accommodate board members from the southern part of the Valley.   After discussion, the board meetings will continue to be held at the Appleton Public Library.

 

C.       General Meetings

A number of changes to the General Meetings were proposed.

Craig proposed that FVLC as an organization move toward holding 2 business meetings per year while at the same time focusing  on co-sponsoring and promoting learning activities and programs for the membership.   The bylaws currently state "The President shall call four meetings per year to include an annual meeting of the Fox Valley Library Council each May"    Rick made a motion that we change the bylaws to read "The President shall call two meetings per year to include an annual meeting of the Fox Valley Library Council each May".  The motion was seconded by Karen and carried by the Board.

 

There was also a discussion on limiting the business portion of meetings to fifteen minutes and allowing more time for the program or continuing education activity.  Greta will work with Craig on a plan to generally shorten the business part of the general meetings unless some substantive issue is up for discussion by the membership.

 

 

Ken Hall made a motion that the first general meeting for FVLC be held on November 17.  It was seconded by Cheryl Gage.   All FVLC members will be notified of the  proposed by laws change which will be voted on at that meeting.  Rick opposed the motion and Greta obstained.   The motion carried by a vote of  five to two.

 

 

D.      Website Development

 

Fox Valley Library Council 's website and listserv are hosted by Lawrence University.  It is being proposed that our  website become a more useful tool for the council  members by containing such things as the minutes of the board and general meetings, the FVLC directory, the handbook and other useful information.  Craig will explore the possibilities for the site with Pete Gilbert.

 

 

E.       Committees

 

a.       One of the current goals of  FVLC is to examine the business videocassette program and its usefulness for member libraries.   This program was started when business videos were very expensive and pooling funds made purchasing high quality but expensive videos possible, but the price of business video s has dropped dramatically  in recent years.   Janice Munkholm and her committee are charged with making recommendations on continuing to purchase, catalog and produce a catalog for this collection.  Craig Lahm will be an ex officio member of the committee.

b.       The scholarship money through FVLC for members to attend library related programs was not used last year.  Greta will promote the scholarship fund this year and if it is not used then the monies will be transferred to budget lines that are more useful to member librarians and libraries.

c.       The Resource sharing committee will examine ways that better figures can be obtained on the use of courtesy cards.  One suggestion was to number the cards.

d.       The membership committee will come up with a definition of  what is a member of our organization.   They will also prepare a list of what libraries should be in FVLC and are not.  Using this list non-members will be solicited to join. 

 

 

V.                   The meeting was adjourned at 11:34 a.m.

 

 

Respectfully submitted

 

Meg Shriver