Fox Valley Library Council

Executive Board Meeting

October 13, 2000

 

 

Present:  Craig Lahm, Cheryl Gage, Ken Hall, Janice Munkholm,  Terri Richards,  Karen Probst   Rick Krumwiede, Pete Gilbert, Edie Phillips, Meg Shriver

 

 

I.                     The meeting was called to order at 9:34 am.

 

II.                   Karen Probst moved that the minutes of the August 25, 2000 Board Meeting be approved.  Cheryl Gage seconded and the ayes carried the motion.

 

 

III.                 Treasurer's Report

Finances are in good shape.  There was a clarification of what was included in the budget line designated Misc.

 

IV.                 Standing Committee and Appointed Positions Reports

 

A.      Business Video Committee - Janice Munkholm

Members of the 2000-2001 committee are Janice Munkholm, Betty Burroughs, Rhonda Butt, Karen Phillips and Lisa Zwickey.   This committee will encourage holding libraries to weed the videos that are outdated, to examine how the collection is used, to look at what titles it contains and to determine whether the current collection still follows the mandate of useful and unique videos that enhance both collections and are too expensive for purchase by member libraries and small businesses.  The committee will also consider whether a collection should be started for  the Fond du Lac libraries, marketing strategies for the collection and other possibilities for these funds.  Ken Hall will find a staff member from Oshkosh Public Library to serve on the committee.

 

B.       Constitution and Bylaws Committee - Rick Krumwiede

No Report

 

C.       Council Advocate - Edie Phillips

Terri will prepare a separate mailing for the membership on ALA discussions of the issues of filtering and UCITA (Uniform Computer Information Transactions Act).  The issues for libraries regarding UCITA is that if passed it would restrict uses that are permitted under copyright law and negate provisions for fair use.  The second issue is electronic self-help that allows vendors to electronically disable, remove or prevent the use of computer information in their databases.

 

                D.    Education Committee  - Ken Hall/Greta Thompson

                        The program for the November 17, 2000 meeting at the Neenah Library will be on time

                        management.  The name of the program is  "Get Going Get Organized".  Craig will do

        at least two separate mailings encouraging people to attend.    Everyone is urged to sign

        on to the FVLC mailing list so they can receive timely announcements and updates on

        programs, workshops and other training opportunities.  Pete will subscribe current members

        whose e-mail listings we have.   Plans are under way for a full day legal workshop

        on May 15th at Winnefox.  More details will be available at a later date.

 

E.        Intellectual Freedom Advocate - Vacant

 

 

 

F.       Membership Committee - Terri Richards

The gaps in our membership list have been identified.  Craig will prepare a cover letter inviting nonmembers to join.  The letter and the FVLC brochure will be sent to historical societies, correctional facilities and ACES.   Comments from current members on the advantages of FVLC membership will also be included in the mailing.  There are approximately 25 eligible institutions that are not part of FVLC at this time.

 

G.       Planning Committee - Cheryl Gage

The current 2001-2005 strategic plan for FVLC is on the webpage.   The president elect will make any necessary changes or adjustments for 2001.

 

H.      Resource Sharing Committee - Karen Probst

OWLS will keep track of  how many courtesy cards are sent to individual libraries.  At the May meeting the Resource Sharing committee will report on the number of courtesy cards used by member libraries.

 

V.                   Old Business

None

 

VI.                 New Business

 

A. Meetings

 

The current wording of Article VI. Meetings section of the FVLC bylaws states:  "The President shall call four meetings per year to include an annual meeting of the Fox Valley Library Council each May.    Suggested change " The President shall call two meetings per year to include an annual meeting of the FVLC each May.

 

B. FVLC Webmaster

 

Propose change in Article V. Section 4 to read:  Appointed positions are:

                                Council Advocate

                                Intellectual Freedom Advocate

                                Council Webmaster

 

                Propose that the following job description be approved and added to the FVLC Handbook:

 

                                The mission of the Fox Valley Library Council website is to distribute information about the business, programs and services of the FVLC to its members and potential members.

                                The Council Webmaster manages the Fox Valley Library Council World Wide Web Site.  The general duties include creating content, receiving content from the member s of the Executive Board of FVLC, adapting existing content to a Web-friendly format, creating and maintaining the logical structure of the content, and adapting the Website to utilize software and tools designed to facilitate the sue of the Website by all FVLC members,

 

                                                General Activities

 

·         Accept and post all notices, agendas, and documents relating to FVLC general and executive board meetings.

·         Maintain online archival files of the minutes of the general and executive board meetings.

·         Maintain and update the online version of the Fox Valley Library Council Directory

·         Maintain and update the online version of the Fox Valley Library Council Handbook of Policies and Procedures

·         Maintain and update all other information on the Website as directed by the Executive Board.

·         Moderate and maintain the FVLC-L electronic mailing list.

 

The Executive Board approved the changes to the bylaws.  At the November 17th meeting, the membership will be asked to approve the appointment of Pete Gilbert as FVLC webmaster.

 

D.      The checklist for libraries hosting FVLC meetings is in the FVLC Handbook  (page 30).  There was a discussion and general consensus that Fox Valley Library Council pay for meals at the 2 yearly meetings.  At the general meeting on November 17th  lunch will be provided for attendees.  Anyone who is attending is asked to notify Ken Hall at 920-231-5220 or hall@winnefox.org.

 

 

VII.               Other

None

 

VIII.             Adjourn

The motion to adjourn was made by Karen Probst and seconded by Edie Phillips.  The Ayes carried.   The meeting was adjourned at 11:27 a.m.

 

 

Respectfully submitted

 

Meg Shriver , Secretary