Fox Valley Library Council
Executive Board Meeting
June 15, 2001

Present: Cheryl Gage, Ken Hall, Meg Shriver, Pete Gilbert, Rick Krumwiede, Edie Phillips, Greta Thompson, Craig Lahm, Terri Richards.

1. The meeting was called to order at 9:40 am

2. Minutes - April 20 Board Meeting
   

   Craig Lahm moved and Pete Gilbert seconded the motion that the minutes of the April 20th Executive Board meeting be approved. Motion carried.

3. Treasurer's Report
   

   Pete Gilbert presented the treasurer's report for May. 2001. The treasurer's report was accepted as read.

4. Standing Committee and Appointed Position Reports
   

   No reports

5. Old Business
   

   None

6. New Business
   
   1. Review and Discussion of the Results from the Planning Meeting
      

      Ken presented a methodology for implementing the charge of the Planning Committee. Former and inactive members will be contacted to become part of a focus group to share their ideas about the future directions of FVLC.

      Greta highlighted the three main themes that emerged from the discussion at the annual meeting:

      1. Programming is important to the membership
      2. Sharing information
      3. Networking

      The Planning Committee needs to contact people who were not at the annual meeting to find out what services they value.

      It was suggested that as part of the planning process the organization look for niche services:

      1. Provide services to the membership in specific areas such as joint programming, other types of sharing beyond resource sharing, and library advocacy.
      2. Be cognizant of any tendency to keep a service because of tradition.

      The next step in the process will be recruiting more members for the Planning Committee. The committee will then organize a focus group of inactive members.

   2. Schedule of Meetings, 2001-2002
      

      Four general meetings are scheduled for 2001-2002:

      2 business/program meetings
      1 program meeting without a business meeting
      1 breakfast/networking meeting

      All meetings will be held on Friday mornings.

      Dates of general meetings are: September 14, November 2, March 22 and May 10.

      Dates of executive Board meetings are: August 10, October 12, February 8 and April 12.

      Information important to the membership will be posted on the FVLC listserv.

   3. Committee Chair Vacancies---Business Video & Public Relations
      

      A motion was made by Ken Hall and seconded by Craig Lahm that a moratorium on filling the vacancies for chairs of the Business Video and Public Relations Committees be in place until after the findings of the Planning Committee have been studied. The motion carried.

7. Other Business
   

   Documents can be sent in either Word or text format to Pete for posting on the FVLC website.

   The format of the online directory will be discussed at the next general meeting.

8. Adjourn
   

   The meeting was adjourned at 11:15 am.