Fox Valley Library Council
Executive Board Meeting
August 10, 2001
Present: Cheryl Gage, Greta Thompson, Craig Lahm, Rick Krumwiede, Meg Shriver, Ken Hall, Edie Phillips
The meeting was called to order at 9:40 am
Minutes - June 15, 2001 Board Meeting
Greta Thompson moved and Edie Phillips seconded the motion to approve the minutes of the June 15, 2001 Board Meeting. Motion carried.
Treasurer's Report was not given.
Standing Committee and Appointed Position Reports
Constitution and Bylaws - Rick Krumwiede - No report
Council Advocate - Edie Phillips - No report
Education - Greta Thompson
The program for the September 14, 2001, general meeting is being organized. It will feature a moderated discussion by representatives from various types of libraries in Fond du Lac County i.e. a technical college, a small public library, etc. The discussion will center on the key issues being faced by each library. Cheryl Gage is exploring options for meeting places and lunch. There will be a short business meeting and then the program. Lunch will be provided by FVLC. A short tour of the meeting facility is also being considered.
We currently have e-mail addresses for nearly all the membership. Those from the Appleton Area School District will be added in the fall. The e-mails will be part of the FVLC online directory unless a member declines to be listed. The e-mails will also be used to develop a FVLC listserv for distribution of official organizational information.
Invoices for membership dues will go out the 1st week in September.
Any information to be included for the September 14 meeting should be sent to Terri by August 27, 2001. Lunch RSVP's can be e-mailed or phoned to Terri Richards 832-6190; trichard@mail.owls.lib.wi.us Since meeting minutes are on the FVLC website it was decided to mail out a one sheet flyer to announce the September 14th general meeting and program. The flyer would make reference to the minutes and other information located on the FVLC website.
Planning Committee - Ken Hall - No report
Intellectual Freedom Advocate - Craig Lahm - No report
Resource Sharing - Karen Probst - No report
Business Video Catalog
Rick Krumwiede moved to reaffirm the previous decision of the Board to replace the current online business video catalog with a pathfinder. Appleton Public Library Reference staff will prepare the pathfinder and the catalog will no longer be produced. Craig Lahm seconded motion. Motion carried.
Weeding FVLC Videos at Oshkosh Public Library
The Oshkosh Public Library provided the Board with a list of the business videos purchased with FVLC funds that were under consideration for weeding.
After considerable discussion a motion was made by Rick Krumwiede and seconded by Craig Lahm to clarify the ownership of the business videos and specify who can weed the collection. The motion was stated as follows:
Materials purchased with FVLC funds and placed in FVLC libraries become the property of those libraries and are thereby managed by those libraries.
The motion carried but was opposed by Edie Phillips.
The Planning Committee will review and update the FVLC handbook and add the statement concerning video ownership to FVLC's policies.
There was a discussion about the relationship between the Executive Board and the membership concerning the amount of business conducted by each group. It was decided that the Planning Committee should clarify the role of each group. As Greta Thompson so aptly put it " we are moving from pure democracy to a representative democracy" and we need to explore the effects on the organization.
To keep the membership better informed the FVLC president would give an oral report on Board actions at each of the general membership meetings. This will be added to the job description for the association president.
Ken Hall moved and Greta Thompson seconded the motion to adjourn. The meeting was adjourned at 11:05 p m.