Fox Valley Library Council
Executive Board Meeting
February 8, 2002

Present: Cheryl Gage, Ken Hall, Greta Thompson, Peter Gilbert, Terri Richards, Meg Shriver.

  1. The meeting was called to order at 9:37 a.m.

  2. Greta moved that the minutes of the December 14, 2001 FVLC Board Meeting be approved as read. The motion was seconded by Pete Gilbert. Motion carried.

  3. No change in the Treasurer's report. Pete was commended for attending the meeting so soon after his recent eye surgery.

  4. Standing Committee and Appointed Position Reports

    1. Constitution and By-Laws -Rick Krumwiede (report by Greta Thompson)
      Suggested changes to the by-laws based on the planning document will be discussed at the next Executive Board meeting in April.

    2. Council Advocate - Edie Phillips (report by Terri Richards)
      Edie was able to talk with four legislators at this year's Library Legislature Day. There are a number of advocacy items that Edie will forward to Pete for the FVLC website.

    3. Education - Greta Thompson
      The May 10, 2002 General Meeting will be at Mercy Medical in Oshkosh. The program for this meeting is being developed.

    4. Membership - Terri Richard
      Cheryl and Ken have called members who are not current with their membership dues.

    5. Planning Committee - Ken Hall
      Discussion of the Long Range Planning Committee Report later in the agenda.

    6. Intellectual Freedom Advocate - Craig Lahm - No report

    7. Resource Sharing - Karen Probst - No report

  5. New Business

    1. Discussion and Endorsement of the "Report of the Long Range Planning Committee of the Fox Valley Library Council

      • Report was endorsed by the Planning Committee

      • Ken offered to have the Planning Board develop a more specific description of the three Activity Areas for the May General Membership Meeting. Volunteers would be recruited by the president from within the organization to carry out the activities and support services. If volunteers cannot be obtained, positions would be assigned by two public library systems.

      • Under the proposed plan there would be no standing committees on the Executive Board.

      • Members would be asked or could volunteer to serve on the Executive Board or in an Activity Area or both.

      • Executive Board would informally oversee the activities of the volunteers in the Activity Area.

      • The section of the proposed plan that discusses membership dues and voting privileges will be clarified before the plan is presented to the membership.

      • Pete suggested keeping the following standing committees: Programming, Advocacy and Resource Sharing as part of the Executive Board and jettisoning all the other current standing committees.

      • Suggested change to recommendation number 2: Each year the Board would determine the core activities of the organization as a part of the long range plan for that year and the Board would vote on approval of the plan. The Executive Board will be responsible for developing an annual plan in which the core activities for the organization would be selected yearly.

      • OWLS will continue be the business office for Fox Valley Library Council.

      • WULS retention and development is still under study. It will be discussed at the April Executive Board meeting. There is a current recommendation that the new 2002-2003 Board study the matter and determine if WULS is still a viable and valuable project for the membership.

      • Ken motioned to approve the report of the Long Range Planning Committee with the changes that had been discussed. Greta seconded the motion. Pete Gilbert indicated that he could not fully endorse all the suggested changes of the report and voted nay to approval. The ayes carried the motion to approve with Karen Probst and Rick Krumwiede appointing proxies. Ken will bring an updated copy of the report for the Executive Board to the April board meeting.

  6. Other Business

    1. A copy of the Long Range Planning Report will be sent to all members before the May general meeting.

    2. The discussion of the bylaws will be held at the April 12 Board Meeting pending some wording changes.

    3. Craig Lahm will be asked to be nominating chair for officers for 2002-2003. Ken Hall will do it in the event that Craig is unavailable.

    4. The general membership will vote on a proposed new dues/voting structure; to accept or reject the long range planning report and the by-law changes that would accompany the report.

  7. Adjourn
    Ken Hall made the motion to adjourn . Seconded by Terri Richards. Meeting was adjourned at 11:05 am.