Fox Valley Library Council
Executive Board Meeting
April 12, 2002

Present: Cheryl Gage, Craig Lahm, Karen Probst, Greta Thompson, Ken Hall, Meg Shriver, Rick Krumwiede, Terri Richards.

  1. The meeting was called to order at 9:36 am.

  2. Ken made a motion that the minutes of the FVLC Board Meeting of February 8, 2002, be approved. Karen seconded the motion. Motion carried.

  3. Treasurer's Report
    Report under New Business

  4. Standing Committees and Appointed Positions Reports

  5. Unfinished Business
    1. Report of the Long Range Planning Committee
      The Executive Board did a final review of the recommendations of the Long Range Planning Committee of FVLC. Ken will include the following changes in the report and the final document will be passed on to Greta for proof reading.
      • It is recommended that the 2002-2003 Board study the role FVLC has in maintaining the serials holdings of areas libraries. In prior years the Council enabled non-OCLC libraries to have their serial holdings in a form that was useful to all FVLC libraries.
        Ken will contact Nancy Greene about polling the medical libraries on their use of the serial listings. Karen will find out if non-OCLC members can update and list their serials directly to NEWcat.
      • Include the function of the Education Committee to award scholarships.
      • Standing Committees are Resource Sharing and Education.
      • Membership dues - One district or library system membership does not confer blanket membership on all schools or individual libraries within the system. Membership is based on physical location. Dues are set by the FVLC membership.
      • The roll of the support services will be given added emphasis.
      The motion to adopt the changes and editing was made by Karen and seconded by Craig. The motion carried.

  6. New Business
    1. Changes to Bylaws
      Rick proposed the following revisions to the bylaws if the new long range plan is adopted by the membership.
      1. Article III Section I
        Insert the word individual: Any individual library
      2. Article IV Section II
        Clarify that the Executive Board is elected at the annual general meeting of the membership.
      3. Article V
        The Executive Board appoints the committee chairs and the chairs assemble their committee.

      The recommendations of the Long Range Planning Committee will be posted to the FVLC website. The mailing for the May 10th general meeting will include a reminder to go to the website for the plan. There will be limited print copies at the May meeting.

      The address of the FVLC list-serv will also be included in the mailing and the membership is encouraged to sign up.

      The May general meeting is especially significant because of the many proposed changes to the structure of Fox Valley Library Council. The meeting starts at 9:30 am.

      After one year, the Board will evaluate the effect of not having the Resource Sharing and Education chairs as part of the Executive Board and makes changes as necessary.

      Rick motioned that the proposed bylaw changes be accepted and Craig seconded the motion. The motion passed. The bylaw changes will also be posted on the website with the understanding that they are contingent on the membership accepting the long range planning committee recommendations.

    2. Annual Budget
      Rick moved that we recommend the proposed balanced budget for 2002-2003 be accepted. Karen seconded the motion. Motion carried.

    3. 2002-2003 Annual Plan
      It was the consensus of the Board that the five-year plan be tabled until the vote of the membership on the recommendations from the Long Range Planning Committee.

    4. Report of the Nominating Committee - Craig Lahm
      Proposed slate of officers for 2002-2003:
      President - Ken Hall
      Vice President-President Elect - Michele Reed (Ripon College)
      Treasurer - Pete Gilbert
      Secretary - Meg Shriver
      Director At Large - Rick Krumwiede
      Director At Large - Rhonda Butts
      Director At Large - (currently open)

    5. Mileage
      It was proposed that the Council pay the mileage of Board and committee members who attend Fox Valley Library Council meetings. The mileage reimbursement would cover those who are not reimbursed for mileage by their employer. The reimbursement rate will be the current IRS mileage rate. Craig made the motion to accept the change in mileage reimbursement and Karen seconded. The motion passed.

    6. The 2002-2003 Board will address who has the responsibility for making changes to the Fox Valley Library Council handbook.

    7. Greta encouraged the new 2002-2003 Executive Board to consider what motivates members to participate in FVLC. She would like the Board to develop activities that facilitate connections between area librarians.

  7. Craig motioned that the meeting be adjourned. Karen seconded. The meeting adjourned at 11:32 am.

Meg Shriver, Secretary