Fox Valley Library Council
Executive Board Meeting
February 19, 2003

Present: Ken Hall, Rick Krumwiede, Joy Schwarz, Erin Czech, Pete Gilbert, Rhonda Butt, Meg Shriver

  1. The meeting was called to order at 9:35 by Rick Krumwiede.

  2. Mark Arend, Education Chair, talked briefly about the March 21st meeting. The topic is consumer health information online. An online registration form and more details will be available on the FVLC website.

  3. Courtesy Cards and Interloan Procedures
    1. Pete is making grammatical and spelling corrections to the online Interlibrary Loan Procedures and Policy. The wording on the online Courtesy Card Procedure will be brought into line with the current printed form. Only the name of the issuing library will be included on the form. The inclusion of the contact name, and the address of library issuing the courtesy card will be removed from the procedures.

    2. The courtesy card procedures will be expanded to include a form of the wording: A courtesy card verifies the customer's good standing at his/her home library, providing entree to another FVLC library. The customer will generally be allowed to borrow materials from the library he/she is visiting. Pete and Rick will refine the wording.

    3. As part of the 2002-2006 annual plan, Rick and Pete will look at the online FVLC handbook and make corrections that update it to include the 2002 bylaw changes.

    4. A question about charges for interloans between FVLC and NEWIL was passed to the Resource Sharing Committee. Erin Czech will follow up on the NEWIL agreement with Terri Howe for any changes, additions, etc that need to be made to the agreement. As of 2/21/03 the issue has been resolved and no changes will be made to the current agreement.

  4. Elections
    1. Ken is assembling a nominating committee looking for people willing to serve in the offices of Secretary and Vice President/President-Elect. The elections are held at the May general meeting.

  5. Treasurer's Report
    1. The organization is in very good financial condition. Funds from the checking account will be transferred to the Prime account which collects interest.

    2. A motion was made and seconded that the treasurer convene a committee to develop suggestions for the dues structure and how to deal with the current budget surplus. The suggestions will be presented to the 2003-2004 Executive Board.

    3. A motion was made by Joy Schwarz and seconded by Rhonda Butt to approve the Treasurer's Report. Motion carried.

  6. Adjourn
    Rick Krumwiede moved to adjourn and Erin Czech seconded. Meeting was adjourned at 11:03.