Fox Valley Library Council Executive Board
Minutes of the February 18, 2004 meeting held at the Oshkosh Library
Present: Rick Krumwiede, Pete Gilbert, Terra Mobley, Joy Schwarz, Erin Czech, and Elizabeth Timmins; Not Present: Mark Arend
Call to order
Rick called the meeting to order at 9:30. No one had additions to the agenda.
Minutes of November 19, 2003 Board Meeting
Pete motioned approval of the November 19, 2003 minutes. Erin Czech seconded and the motion carried.
Treasurer's Report
Pete reported that the majority of the dues are in. The spending of money since the last meeting was for programming and for our WLA Institutional Membership. Rick motioned approval of the Treasurer's Report. Joy Schwarz seconded and the motion carried.
President's Report
Item one-101 invoices were sent out for membership dues for FVLC. All but 28 have been paid. Most of the memberships that have lapsed are school libraries. Also, the Thrivent Library closed. Thus, they did not renew.
Item two-The topic of our web-enabled directory was revisited. Evan Bend (OWLS) is interested in doing this and has started work on it. Yippee!
Evaluation of Organizational Changes-Survey Results
Wow! Survey Monkey is cool! Joy reported that we received 61 responses out of 148 people polled. That is about a 41% response rate. The responses were dominated by public libraries.
!Coffee arrived at 9:47!
Pete told us that Survey Monkey provides filters so that we can analyze a subset of data. Pete then demonstrated how to use filters to glean different information. For example, "what do the three school librarians think?" Or "of the people who indicated that they were interested in being more involved, what time of day are they available to meet?"
The results of the survey generated lots of discussion on lots of different topics.
We talked about CEUS or clock hours. We feel that our programs should qualify for them. We also think DPI could probably provide us with suggestions for program topics. We discussed attendance at programs. Perhaps we could host a one-day conference? Also, to ponder, are we competing with other educational programming by libraries, for example? We thought we could invite public librarians to invite their local school librarians to join FVLC via email.
The purpose of the survey was to see if people are happy with changes in the organization. They are. We do have the insurance fund and education grants-we need to talk them up! Rick called us the welcome wagon for librarians. Our niche is networking. We brainstormed a possible program that would be strictly for meeting one another. Kind of like speed networking instead of speed dating!!
Joy (wonderful Joy) will summarize the survey results and make a report for May. She will "cobble" (love that word!) something together for May's meeting to distribute to the membership. There will be pie charts!
School libraries and support staff (non-directors) are the missing generation according to Pedro. We looked at "other" comments. Erin suggested that the web site should have a place for input from members. (What's on their minds? Elicit ideas from the membership.) We also discussed better utilization of the list serve-a place to post meeting summaries and solicitations.
On list serve, Rick will ask if people want to nominate people for officers for May meeting. Also, he will ask if people have ideas for educational activities.
Goal: To post survey results on web site prior to May meeting.
Review of FVLC web site
Joy tried to click on the form to be filled out by interested members and we received a message that the form wouldn't go through. Joy will figure out how to make this work! Terri Richards will let Pete know who paid dues. Those people will be listed as existing members on the web site.
On Membership Page
Pete will add a line to contact OWLS regarding existing membership.
Terra mentioned that she mailed in a form for trying for a grant. We are not sure where that form is right now.
Under Services and Programs
We thought of several links.
One-Interlibrary Loan-link to policy
Two-Educational Programs-link to them
(Terra suggested merging Educational Programs & Networking Opportunities)
Three-FVLC-L-link to place to subscribe to it
Erin suggested that each page have a different name for people who may bookmark. Currently, all pages have the same name.
Library Advocacy Resources
Pete will check this entire page.
Business Video Catalog under "documents" needs to be removed.
Combine agendas & minutes and keep current only.
Links
OWLS continuing ed. workshops need to be updated.
Acronym List-Pete will revisit.
We appreciate all the work that Joy and Pete are putting into the web site.
Review of Annual Plan Objectives/Activities
Pete reported that Appleton Public Library and Lawrence University Library have used the insurance fund. Mostly courtesy cards have been the offenders. The insurance fund is only mentioned in the ILL policy, not the courtesy card policy. Should insurance cover courtesy cards? Yes. That is an incentive to make the courtesy card work. Libraries are vouching for their patrons when they send them to another library with a courtesy card. Consensus was reached that insurance fund should be for courtesy cards.
Erin made a motion and Joy seconded it that language will be changed from "borrowing" to "issuing" in point 5 under Borrowing Libraries: Interlibrary Loan Procedures and then that will be copied & pasted to courtesy cards. Motion carried! Erin will send this change to Pete for an update. (Go Pete!)
There was a question about removing the Interlibrary Loan Procedures all together but it was decided to keep them as an educational tool-great idea, Erin!
We talked about censorship challenge forms. Elizabeth & Joy will work out something for the web site.
For schedule of events page of web site, Joy will create a form to go above that with these questions-Do you have a suggestion for a future program? Would you like to host it?
The 2004-2005 plan. Joy, in the role of vice-president, needs to "morph" current plan and have to us prior to our April Executive meeting.
Any other Business
No other business.
Adjournment
Rick declared us adjourned at 11:40. Groovy-it's been real!
Next FVLC Board Meeting is scheduled for Tuesday, April 20, 2004 at 9:30 at Oshkosh Public Library. There were several conflicts for the 4/14 date.
Respectfully Submitted By,
Elizabeth ("make it so") Timmins