Fox Valley Library Council Executive Board
Minutes of the April 20, 2004 meeting held at the Oshkosh Library

Present: Rick Krumwiede, Pete Gilbert, Terra Mobley, Joy Schwarz, Erin Czech, and Elizabeth Timmins; Guest: Evan Bend

1. Call to order
   Rick Krumwiede called the meeting to order at 9:30. No one had additions to the agenda.
2. Minutes of February 18, 2004 Board Meeting
   Two changes: take Mark Arend's name off; add word "procedures" to point 7 Pete Gilbert motioned approval of the February 18, 2004 minutes as adjusted. Erin Czech seconded and the motion carried.
3. Treasurer's Report
   Pete mentioned FOCOL membership and we will consider increasing our dues to a higher tier. Erin Czech motioned approval of the Treasurer's Report. Terra Mobley seconded and the motion carried.
4. President's Report
   Item one-Terrie Howe is scheduling Karen Hyman, a nationally recognized librarian consultant to speak at the NEWIL meeting on October 13, 2004, possibly at St. Norbert College in De Pere. FVLC will assist in getting the word out.

   Item two-Congratulations to Terra for receiving one of the Continuing Education Grants! Mark Arend was concerned that our grant language did not indicate a stipulation for completing the class. Under Point 8 of the Guidelines for grant applications on the FVLC website, Pete Gilbert moved to add "and successfully completing the activity" after the word "attending". Joy Schwarz seconded the motion and the motion carried.

   Item three--Membership Dues. One more payment has been received since the last meeting. Twenty-seven members have not paid--they are mostly schools and many are non-public libraries. Rick stated that the value of the organization is that it is a multi-type Library Association. Rick will draft a letter to describe what potential loss of membership would mean. The member would lose a link to our webpage. Erin pointed out that members would lose their privilege of ILL through UW-Oshkosh. With that loss, members would incur a $10 charge for each ILL transaction.

   Item four--Rick educated us about the OWLS Technology and Resource Sharing Plan particularly Goal C that includes an objective about working with other types of libraries in the area. FVLC would be one opportunity to do this. We can submit comments about the plan to Rick. Pete thinks that the objective ROCKS.

5. Progess Report
   • Rick will e.mail public libraries to ask their school librarians to join FVLC.
   • Joy began putting together survey results. She will be completed and ready for the annual meeting.
   • Joy will create a form for feedback to be posted on the website--it will include questions such as would you like to host an educational activity? Do you have educational ideas? Etc.
   • Pete to link to survey results on the website.
   • Minutes delineated lots of things to do--Pete and Joy have done most and are aware of what's left. Thanks Pete and Joy for cheerful diligence!
6. Annual Meeting Agenda
   • Minutes (okay)
   • Pete--2004-2005 Budget; Pete motioned that we approve the budget and bring it to the membership. Elizabeth seconded and the motion carried.
   • Election of Officers--We are willing to remain if unchallenged. Rick's presidency will end and Joy's will begin. Rick will draft someone to be the nominating committee chair. Rick will put a message on the list serve asking for volunteers for the board and volunteers to chair committees. Joy will appoint an education committee and a resource sharing committee.
   • Adoption of annual plan--Annual Plan should reflect maintenance. Also, a couple of ideas coming from the Board--action based on survey results; membership--assess how we do this; increase school librarian participation by gauging time of day for them to meet and offering CEUs for meetings; educational grants valuable to school librarians--perhaps increase the number awarded per year?; how to involve other types of libraries. Joy will take this input and have it ready. Good job!
   • Survey Report (covered)
7. Censorship Challenge Form
   Joy researched both CCBC and ALA. She developed an excellent form that she showed us. Evan suggested a line that privacy will be upheld. In addition, we thought that "under consideration" would be a good additional choice under "what is the current status of the book?" What would happen if a form were submitted? It would be forwarded to Director-At-Large, Terra Mobley. A resolution may involve the board writing a letter.
8. Web-Enabled Directory
   Guest, Evan Bend, unveiled his work. OOH AHH We were all impressed. His goals are to keep it up to date and to have it fairly printable. Evan is thinking about a standard way for inputting telephone numbers. Fax numbers may be added? General information will be available to the membership and personal information will be password protected. We decided a password but you will not see it written here!! The Directory is at this address: www.owls.lib.wi.us/fvlc/

   New members will go through the OWLS office to be added. Erin asked how new people in positions be added to the directory and notified of FVLC-L? What if there is a new person and a new position? We are aware that there are informational mistakes in the databases. Institutions can't be deleted. Institution ID can't be deleted in staff profiles. Evan said it is possible to export e.mail addresses from Directory to Pete to crosscheck with the FVLC-List. 11:40 Evan said he could get the password changed if this meeting would ever end.

   Joy suggested to put all navigation tools on the upper right hand side of each page for a clean look and consistency.

   Evan cautioned that since this was created in Access if there is too much usage it could lock up. Wouldn't that be a happy problem? The Board's task now is to investigate the Directory and give final suggestions to Evan. Comments--Pete calls it a "world wonder". Terra said she is "in awe". Elizabeth calls it "tremendous."

9. Adjournment
   Rick adjourned the meeting at 11:50.

Next FVLC Board Meeting will be determined after the Annual Meeting, May 13, 2004.

Respectfully Submitted By,
Elizabeth ("long live rock") Timmins