Fox Valley Library Council Executive Board
Minutes of the August 25, 2004 meeting held at the Neenah Public Library
Present: Pete Gilbert, Joy Schwarz, Elizabeth Timmins, Evan Bend, Gretchen Raab. Absent: Erin Czech is enjoying a very cool vacation; Judy Owen.
- Call to order
Joy Schwarz called the meeting to order at 9:35. No one had additions to the agenda.
- Introductions
Welcome Gretchen Raab to the team!
- Minutes of April 24, 2004 Board Meeting
Under Progress Report is should say "Pete to link to survey results on the website" rather than Joy.
Pete Gilbert motioned approval of the April 24, 2004 minutes as adjusted. Evan Bend seconded and the motion carried.
- Treasurer's Report
Pete said that we have 86 cents in interest from the Money Market Account. (Yeah!) Pete shared his report. We project a slight deficit budget but that has never happened. Joy Schwarz motioned approval of the Treasurer's Report. Gretchen Raab seconded and the motion carried.
Kristy Kreme donuts were passed around-Yeah! Thanks to Evan and Pete.
- 2004-2005 Programs and Meeting Schedule
Mark Arend will remain on the Education Committee. (Yeah!) He will have a committee meeting at the end of this week to set programs and the meeting schedule. The committee will be thinking about working with school librarians and their schedules. Also, Mark has gotten some ideas from his appeal on the FVLC list serve.
October 28 and October 29, 2004 are teacher convention days and do not conflict with WLA.
Possibilities? Joy looked at WEMA conference offerings that we may be able to recycle. Joy gave results of FVLC spring survey to Mark Arend. Copyright is a hot button issue. If you have ideas, e.mail Joy or Mark. Joy suggested the topic of Library Blogs. Evan cautioned that if we are appealing to school libraries, technology offerings could be frustrating because of how long it takes libraries and technology departments to work together. Maybe FVLC could help schools with their websites? Beth Carpenter as a possibility? A topic of updating your school website. Joy and Gerri could recycle some past programs about websites. Pete (brilliant!) remarked that Evan is presenting a Database Refresher course on 9/29 for OWLS and may want to recycle that further in the year?! Pete also encouraged a Wisconsin Humanities Program in the spring.
Skipped ahead to point 8 on Agenda. FVLC/WLS/OWLS bus to ALA Conference Exhibits in Chicago
The Education Committee would like to consider counting this as one of the 4 programs this fiscal year-how does the Board feel about this?
The Board decided to consider that as a BONUS program-not as one of the 4 programs.
- Board Vacancy
Terra Mobley, Director at Large & Vice President/President-Elect, has resigned because she moved to Pennsylvania last month. Evan Bend has been confirmed unanimously by the board to fill the board vacancy. Congratulations Evan!!
- Vice President/ President-Elect
Someone on the board needs to volunteer/be nominated to serve as Vice President/President-Elect. Joy spoke with Erin prior to her vacation and she is willing to serve. Congratulations Erin!! We are fired up to have a representative of an academic institution in this position. Go Erin!
- FVLC/WLS/OWLS bus to ALA Conference Exhibits in Chicago
Joy has been thinking this through. In the past the bus would stop in Appleton, Oshkosh, and Fond du Lac. Lunch would be served at the conference center. Dinner would be at fast food restaurants in Kenosha. Joy is thinking FVLC could provide fresh fruit in the morning and pop and cookies as a snack on the way back. Evan will talk with Beth Carpenter about finances for the bus. Joy would like to have free passes to the exhibits from ALA ahead of time.
- Web-Enabled Directory (all Evan all the time)
Not many libraries are updating. Evan may change the button to say "confirm" rather than "update". Then Joy will e.mail all members and ask them to hit the confirm button even if information is correct. That way we will have a more accurate understanding about whether libraries checked or not.
- Decreasing Participation by School Libraries
Pete mentioned that we have to make personal contacts with libraries we have lost. Pete has reignited Ripon College. Way to go Pete! Connect dues with benefits & programming ideas in some kind of package-do people know what we are up to? We need to know what Terri's bill looks like and what she sends with it. Evan will investigate this. For systems, the benefits are transparent because the bill is just paid for. We are thinking of a notice to the effect of "This bill has been paid" and describing what it covers. We agreed to keep dues in place. Gretchen will work on a p.r. piece like "Fall in Love with FVLC again." September is our time to target this and change this. Possible follow-up calls to bills not paid. Terri will hold off until Mark Arend establishes schedule of programs and dates to be sent with bills. Evan said the bill could include what their listing looks like now and instructions about how to correct information if they need to. Evan offered to create a refresher handout for schools about procedures for using their ILL courtesy card.
- Progress Report
Joy will follow through on adding form to the website for people to fill out with their educational program ideas.
- Any other business?
The Directors at large need to match up with areas of emphasis. Evan was matched with Intellectual Freedom. The web form for challenges will be directed to Evan now rather than Terra who he replaces.
Gretchen was matched up with Resource Sharing. Judy will be working on Advocacy and Legislation. Joy will alert her to this.
We will ask Erin to review policies and procedures.
Joy will e.mail the list serve regarding grant opportunities.
We need language to revise the Directory portion of policies and procedures since it is no longer a paper document. The Directory is now accessible electronically via the FVLC website. Joy will propose new wording at the next meeting.
- Set the date for our next Board meeting
Joy will e.mail us with options.
- Adjournment
Elizabeth moved to adjourn the meeting at 11:00. Gretchen seconded.
Respectfully Submitted By,
Elizabeth ("practice lovingkindness") Timmins