Fox Valley Library Council Executive Board
Minutes of the October 11, 2005 meeting held at the Appleton Public Library

Present: Erin Czech, Pete Gilbert, Elizabeth Timmins, Evan Bend, Desiree Bongers, Gretchen Raab, Judy Owen

  1. Call to order
    Erin Czech called the meeting to order at 1:40.

  2. Additions to the agenda?
    None.

  3. Approval minutes of Sept. 21, 2005.
    Desiree Bongers motioned approval of the Sept. 21, 2005 minutes. Evan Bend seconded and the motion carried. (The Desperate Librarians calendar is cool. Pete wants to be a glamour boy!) Thanks to Pete for taking the minutes while Elizabeth was on vacation.

  4. Treasurer's Report
    Our treasurer, Pete Gilbert, informed us that there has been no change in the financial picture since the last meeting.

    5. Old Business:

  5. Continued discussion on school district membership
    1. Draft of letter to school districts
      Erin drafted a letter. Who should we send it to? There are potentially 37 locations. A suggestion was made that the Media Services Director would be a good start and/or e.mail the high school librarians first. There will be three pieces in the mailing: the letter; the invoice and form for the Directory; the flyer. Evan volunteered to phone rather than sending into a black hole. Gretchen and Judy will split this with him. Thanks all.
      Take the time to do it right. Everything else will be sent to previous school district members this week.

    2. Draft of flyer
      Thanks to Gretchen for working on the flyer. Evan suggested to take the first paragraph of the letter and put it atop the flyer. There will be two different flyers-one for renewing members and one for new members. Evan will contact existing private schools that are members for direction on how to best reach private school media specialists. Evan will develop a script to be used on the phone by himself, Judy and Gretchen.

    6. New Business:

  6. Timing of December business meeting
    Nancy Pearl will be presenting in December. Discussion was had about having a brief business meeting at the October 21st educational program. The President and Vice-President are unable to attend. Pete was gracious and accepted the task of taking the lead at the meeting. A motion was made, by Judy Owen, that Pete would lead a brief business meeting at the gathering on October 21st. The motion was seconded by Evan Bend and the motion was carried. The agenda for the meeting was drafted.

  7. Any updates from Directors at Large?
    Desiree Bongers looked into courtesy cards. The Ripon College Library doesn't accept courtesy cards. This situation is problematic because, for example, the Ripon Public School District might decide to join FVLC in order to use courtesy cards at the Ripon University Library and that advantage would not be honored there. Desiree will check with academic libraries about whether they use courtesy cards. Thanks Desiree!

  8. Set the date for the next Board Meeting.
    Executive Board meetings were set for February and April. They will be held on February 28, 2006 at 1:30 and April 25, 2006 at 1:30.

  9. Adjournment
    At 3:10, Gretchen Raab motioned adjournment. Evan Bend seconded. Erin closed the meeting. Happy fall to all! It is great to be back together.

Respectfully Submitted By,
Elizabeth ("I've seen love conquer the Great Divide" ) Timmins