Fox Valley Library Council Executive Board
Minutes of the April 8, 2008 meeting held at the Menasha Public Library

Present: Desiree Bongers, Elizabeth Timmins, Pete Gilbert, Judy Owen, Tasha Saecker. Guest: Elizabeth Eisen, Education Committee Chair.

1. Call to order.
   Desiree Bongers called the meeting to order at 2:30.
2. Additions to the agenda.
   Add budget discussion to Treasurer's report.
3. Approve minutes of the Executive Board Meeting, February 12, 2008.
   Pete made a motion to accept the minutes. Tasha seconded. The motion carried.
4. Treasurer's Report
   
   1. Big dues came in. Accounts are in good shape. Elizabeth made a motion to accept the Treasurer's Report. Judy seconded. The motion carried.
   2. Budget. Should be tied to the annual plan. There are standard budget placeholders. Pete distributed notes on the budget explaining each line. This was very informative and helpful. Elizabeth E. said the education committee could be the decision makers regarding the funding of the education grants.
      Elizabeth made the motion that the budget be approved with a separate line for an annual donation of $500 to the Fox Cities Book Fest. Tasha seconded and the motion carried.
   3. Pete will study the LGIP logistics. It might be good to move some of the money over into that account.
5. Education Committee Report
   The May educational program will be at UW-Oshkosh. Elizabeth E. plans to stay on as committee chair. (whoo whoo!) There is currently one vacancy on the committee. Leslie Farrell needs to be replaced. The committee will meet in August to plan the 2008-2009 educational offerings.
6. Receive update on Strategic Visioning Summit.
   There have been in the realm of 150 responses to the on-line survey hosted by COLAND. This is good news! Pete says it is exciting and he will keep us up to date on the summit.
7. Receive update on the Fox Cities Book Fest.
   Publicity pieces are outstanding! As you can well imagine, planners are stressed and working on lots of last minute details (both expected & unexpected!). However, it will be wonderful!
8. Discuss 2008-2009 Officers
   Tasha is in progress/process of working on this.
9. Annual plan from Tasha as our incoming President.
   Tasha will formalize the education chair position, currently held by Elizabeth Eisen, to make it one of the directors-at-large on the board. The by-laws will have to be changed to read four directors-at-large. Part of Tasha's action plan will be to evaluate the directors-at-large and the areas which they spearhead. Otherwise, Tasha's plan will look much like Desiree's.
10. Draft agenda for annual meeting-May 9, 2008, 10 a.m.-UW-Oshkosh
    
    1. Agenda (Desiree)-to include approval of the December 7, 2007 general meeting minutes, treasurer's report, year's events, election of officers.
    2. Tasha will cover the annual plan and the budget.
    3. Program-How to Talk to an Eskimo
    • Change in by-laws needs to be added to the agenda.
    • Desiree stressed to Tasha that she handles the first part of the meeting and then Tasha handles the second part.
    • I am copying and pasting an e.mail from Pete that was sent to the board on 4.9.2008. We appreciate your leadership, Pete.

      Hi FVLC Boardians, 
      
      Couple of things: 
      
      1) I have posted the revised budget: 
      http://www.focol.org/fvlc/finance/budget0809.html 
      Take a look and let me know if you see any problems. 
      
      2) I was looking again at the by-laws 
      (http://www.focol.org/fvlc/handbook/bylaws.html) and the "general and 
      scheduled activities" 
      (http://www.focol.org/fvlc/handbook/gensched.html). If we (re)add the 
      education committee chair to the board, both those documents will need 
      to be changed and the by-laws anyway need some formalized action: 
      
      "These bylaws may be amended or revised by action of 2/3 majority vote 
      of the Fox Valley Library Council members present and voting at any 
      regularly scheduled meeting of the Fox Valley Library Council, provided 
      that the notice of any such meeting contains a summary of the proposed 
      amendment or amendments." 
      
      The General and Scheduled Activities document states that directors-at-large are charged with "Preparing any by-laws revision as directed by Board or council motion." Can we leave it to Judy, Karen, and Laurie to propose the revision? 
      
      The other thing that would need to be considered is the Resource Sharing committee and whether we should revise language so that both committees are chaired by directors-at-large. 
      
      Best, 
      PG

11. Directors-at-large reports:
    None.
12. Adjourn.
    Tasha made a motion to adjourn and Judy seconded. The motion carried. The meeting ended at 3:00.

!?STAERT EHT EREW EREHW DNA YADHTRIB YPPAH-TSBORP NERAK

Respectfully Submitted By,
Elizabeth ("It's a long way to the top if you wanna rock 'n' roll") Timmins